Requirements of a Personal Representative During Probate in Florida

On behalf of Law Offices of Frye, Fortich & Garcia, P.L. | March 25, 2025 | Estate Administration & Probate

In Florida, a personal representative (executor) is responsible for managing a deceased person’s estate through probate, ensuring debts are paid and assets are distributed correctly. The role is both a privilege and a legal obligation, requiring strict adherence to Florida’s probate laws.

Qualifications and Appointment

• To serve as a personal representative in Florida, the individual must be:
• At least 18 years old
• A Florida resident (or related by blood or marriage to the deceased if residing out of state)
• Mentally and physically capable of performing the duties
• Not a convicted felon
• Not convicted of abuse, neglect, or exploitation of an elderly person or disabled adult

The court formally appoints the personal representative through an Order and issues to them Letters of Administration, granting them legal authority to act on behalf of the estate.

Duties and Responsibilities

The personal representative must:

1. File the Will and Petition for Probate – If a valid will exists, it must be submitted to the court along with a Petition for Administration to open the probate. If there is no existing valid will, then the Petition for Administration must reflect this fact.
2. Notify Creditors and Beneficiaries – Once appointed by the Court, the Personal Representative must notify all known and reasonably ascertainable creditors of the probate administration. The Personal Representative must also notify all beneficiaries under the will and anyone who might have an interest in the estate under the law. These notice requirements are necessary as they grant creditors a time frame to file claims against the estate and allow beneficiaries the opportunity to raise objections or other concerns regarding the administration.
3. Identify and Inventory Assets – All estate assets, including real estate, bank accounts, and personal property, must be located and valued. An initial inventory must be filed with the court within 60 days of the appointment of the Personal Representative, and copies must be served on all interested parties. If any assets are discovered later, or more accurate valuations of the assets are determined after the inventory has been filed, an Amended Inventory, must be filed with the court and copies served on all interested parties.
4. Pay Debts and Expenses – The representative must ensure that all valid debts (including taxes, final medical and funeral expenses of the decedent) as well as expenses of the probate administration are paid or otherwise settled before distributing assets to beneficiaries.
5. Distribute Assets – After debts are resolved, a final accounting is submitted to the Court and copies served upon the beneficiaries, and then the remaining assets are distributed according to the will or Florida laws.
6. Close the Estate – After distribution of the assets and receipt by all parties, the estate is formally closed.

Serving as a personal representative is a significant responsibility, and under Florida law a personal representative must be represented by counsel.